10 Apps to Help You Save Money on Technology in 2019
Are high technology costs cutting into your bottom-line? There’s an app for that. Here are 10 tech apps to help you save more money in 2019.
You’re using state-of-the-art tech to do simple tasks like take notes or keep a calendar. The cost of these programs start to add up, and your bill is looking higher each month.
Right now there are 3.8 million mobile apps available for Android and 2 million apps for Apple users. What do apps have to do with anything? Lucky for you, there are several tech apps out there that can help you cut costs in your business.
Best Tech Apps of 2019
Picking the right apps comes down to how well they streamline daily processes for busy employees. Business apps are designed to make multitasking easier while keeping employees updated on new projects–some apps even allow employees to communicate and contribute ideas on one platform.
With so many great apps to choose from, it can be overwhelming to choose the right tech apps for your company. That’s why we’ve narrowed it down for you. Here are 10 of the best tech apps that’ll help you save some cash:
Trello takes project management to a whole other level. Trello is the perfect way to get organized–you won’t have to worry about losing money from a lack of productivity and coordination. Even better, you can access Trello whether you’re on the go or in the office.
So, what exactly is Trello? It’s a project management app that visually lays out to-do lists and future plans.
Your plans are displayed on moveable “cards” or lists that you have the freedom to arrange on the page. You have the option to comment, add an attachment, or provide a checklist on every card. Basically, it’s like an interactive digital bulletin board.
You can give other people access to your lists–members of your team can check off tasks that they’ve done or add important dates to the calendar. The people you’ve invited can also be assigned certain tasks so it’s easier to remember who’s doing what.
Trello makes it simple to arrange your plans in the Getting Things Done (GTD) format. Make a separate board for your inbox, next actions, in progress tasks, pending tasks, done tasks, and future tasks.
If you find yourself running around, not knowing the status of projects or tasks, then you need Trello. Setting up your planner using the GTD framework on Trello can make your office life much more organized.
As for pricing, Trello is free to sign up. But if you want more advanced features you’ll have to pay a fee.
Everyone knows that managing money is important, especially when the money is earned through a business. Calculating your money incorrectly can cause a whole host of problems. Lenders might not want to loan you any funding, and you won’t be able to file your taxes accurately, getting you into trouble with the IRS.
Quickbooks is an accounting software designed to prevent any miscalculations. You can keep track of your bills, income, invoices, and payment all in one program.
You might be intimidated by accounting software, but Quickbooks is different. It’s designed with the user in mind, meaning it has easy-to-use features and a simple interface. In other words, you don’t have to be a mathematician or accountant to use Quickbooks.
Do you dread tax season? Quickbooks can help with that. It allows you to transfer your income and spending data to your tax software, making it faster and easier to file your taxes.
If your income and expense data is stored in Microsoft Excel or another program, don’t worry–you can transfer this data to Quickbooks.
You also have the opportunity to create custom invoices, charts, plans and data sheets in Quickbooks. Although Quickbooks offers several templates you can choose from, you’re able to put a personal flair on them. Add your logo and any additional information to your invoices.
The pricing for Quickbooks ranges from $10-$60 a month depending on what features you want. You can also opt to purchase the desktop version for a flat-out price of $299.95 for Quickbooks Pro, and $499.95 for Quickbooks Premier.
3. Google Drive
Maybe you’ve been spending too much money on expensive hard drives to store the massive amount of files that your company has accumulated. These files are important–you can’t just delete them to make room. Instead, upload these files online using Google Drive.
Google Drive is perfect for businesses that need to store and share documents. Simply put, it’s a file storage system that’s completely secure. You can access these files from virtually anywhere and on most devices.
You have the power to choose who you want to have access to certain documents. They’re able to read, edit, and comment on any files that you share with them. This is helpful when you’re working with a client on a project or if employees need to collaborate.
Google Drive also comes with Docs, Sheets, and Slides. These features allow you to make documents, spreadsheets, or presentations all in one program.
Worried about not having access to files when you have no internet connection? Google Drive allows you to view and edit documents offline as well.
Google Drive is free for 15GB of space. For more storage, you’ll have to pay at least $1.99 every month.
Everyone takes notes. Whether you write a reminder on your hand, or if you jot down a date on a slip of paper, quick notetaking is something that everyone does. But it’s easy to lose that piece of paper or wash the ink off of your hand.
Instead, use Evernote, one of the new tech apps to take notes with.
You can store and organize a variety of media on Evernote ranging from photos, videos, and audio. These files are stored on the cloud and can be made accessible to others.
What can you upload to Evernote? Pretty much everything. Notes, photos, screenshots, web pages, and more can all be stored on Evernote. Yes, even handwritten notes can be uploaded to Evernote.
The most unique part about Evernote is that you can add physical documents to your database. All you have to do is scan important papers like receipts, bills, and invoices, and upload them to Evernote.
Even if you upload thousands of notes, you’ll still be able to find them. Evernote’s sophisticated search system can dig up just the file you’re looking for.
The most basic version of Evernote won’t cost you. However, if you want more features, you can sign up for Evernote Premium at $7.99 per user each month, or Evernote Business at $14.99 per user each month.
Looking for an effective save money app? Check out Digit.
Saving money is probably always on your mind. But what if it didn’t have to be? Instead of constantly stressing about your expenditures, have Digit take care of it for you.
Digit looks at your spending patterns and saves money for you every day. You’ll have to make a savings account with Digit. You don’t have to worry about your funds being compromised by hackers–this high-tech app uses encryption to secure your money and personal information.
Digit quietly takes money out of your checking account and puts it into a savings account. You’ll usually see around $2-$17 being taken out every few days. You can always change the amount taken out if it’s too much or too little.
Digit can be used on an Android or iPhone. To access information about your checking or savings account, you have to type certain commands to their chatbot–it’s just like texting.
Digit costs $2.99 per month, but it’ll help you save up some cash in the long run.
Businesses are always looking for ways they can make the workday go more smoothly. Keeping track of the way you and your employees spend the day can help improve workplace productivity. With more productive employees, more money will follow.
Toggl is a top tech app for businesses looking to keep tabs on productivity. If you’re not sure how much time you spend on unimportant tasks instead of paying attention to huge projects, you should definitely try out Toggl. You’ll most likely find that you’re not using your time as efficiently as you could be.
Toggl’s time tracking feature is designed to help companies stay on task. You can use Toggl to see how much time it takes you to do certain tasks. At the end of the day, you can view a report that’ll show you how you spent your time.
You can also use time tracking to help you determine how much you should be paid for completing a job. If you charge your clients by the hour, use Toggl to time yourself during the job and give your client the proper price.
If you’re worried about how other employees are allocating their time, Toggl can keep track of their time as well. You’ll be able to see the number of hours they worked, and see what tasks they spent their time on.
The starter pack for Toggle is $9 per month, while Premium costs $18 per month. Custom pricing is available for enterprises.
Keeping track of employee-initiated expenses can be frustrating. Instead of stuffing receipts in your pockets and packing tons of reports into filing cabinets, you should go paperless. With Expensify, you’re able to accurately monitor your company’s spending on travel and entertainment, enabling you to put limits on spending.
Expensify provides a way to for you to monitor expenses on the go. Your employees’ spending is automatically reported by select companies like Uber, Priceline, Lyft and more.
Users of Expensify can take pictures of receipts, which will be made into an expense report. Expensify finds the date, seller, and the amount of money spent on the receipt automatically.
Employers can also flag purchases that need approval by a manager. Anything else can be purchased with no review needed. Reimbursing employees for these expenses is always fast–it only takes 24 hours for the money to be deposited into the employee’s account.
For a small team of employees, the cost is $5 per month. The Corporate plan costs $9 per month, while the Enterprise package requires custom pricing.
Better communication between employees means better productivity. Better productivity results in more money. Slack can make office communication become superb.
The name of the app may make it sound like no work will get done, but the opposite is actually true. Slack allows employees to message each other from a computer or phone. You won’t need any time-consuming meetings just to approve a plan–you can do it over Slack instead.
Employees communicate on different channels that are categorized by certain topics. Other employees can easily find the information in conversations by searching through the messages. Voice calls, video calls, and screen sharing are more helpful features offered by Slack.
You can upload files from Dropbox or Google Drive into Slack, as well as any images, documents, or videos from your computer. This allows employees to convey important information or get feedback on their projects.
The basic plan for Slack is free. However, if you want more features with the Standard plan you’ll be paying $6.67 per month. You can also choose the Plus plan which will cost you $12.50 per month.
Managing your business’ organization is essential in being a successful and profitable company. Instead of interrupting employees to ask what stage of a project they’re at, why not view it on a computer?
Like Trello and Evernote, Asana is another app used to organize tasks and keep tabs on employee progress. With Asana, your team will be more organized and collaborative than ever.
Employers are able to set deadlines, give descriptions of tasks, as well as give projects to specific employees. You’ll no longer have to guess when a project is going to be finished. Simply go on Asana and see what stage of the project the employees are at.
Asana also allows you to create a timeline to help you visualize every stage of a plan. All team members can see the same plan–that way they all know what’s going on. If something goes wrong, you can always edit the deadlines.
You can get organized with the Premium plan of Asana for just $9.99 per month.
Need an affordable way to market your company? Stop paying for expensive marketing campaigns and try MailChimp.
MailChimp is one of the top tech apps for marketing. It automatically sends out marketing campaigns through emails that can be delivered to your clients. With MailChimp, you can get more awareness for your company.
MailChimp makes marketing campaigns easy. You’re able to design and send ad campaigns all on MailChimp. Whether you want to create an ad for emails, Facebook, Instagram, Google, and more MailChimp can help with that.
You might not be a graphic designer, but that’s okay. MailChimp offers a simple email designer that you can use to customize your emails. Just drag and drop any images into MailChimp’s template, and you’re on your way to making a great campaign.
You can use MailChimp for free or upgrade to the Grow plan for $10 per month and up. For more marketing tools, choose the Pro plan at $199 per month and up.
Using Apps To Save Time and Money
These tech apps are designed for businesses that want to save money. You’ll be surprised that something as simple as an app can boost your business’ productivity and rake in more profit.
For more advice on successfully running your business, check out our blog.
The Complete Guide on How to Protect Your Business From a Cyber Attack
Learn everything you need to know about how to keep your business safe and protected from a potential cyber attack with this must-read guide!
Did you know that one of the biggest threats to your business isn’t a big-box competitor, a loss of clients and revenue, or even a weak digital marketing and content strategy?
Instead, the threat that so many companies only start to understand once it’s too late is the threat of a cyber attack or hacker. In fact, nearly 60% of small businesses that suffer from cyber attacks will be out of business within six months after the attack.
We know that you don’t want your company to meet this kind of a fate.
Are you ready to learn how to prevent cyber attacks, and protect not only your data, but your company’s reputation, in the process?
If so, then you need to read on. In this post, you’ll learn how to create a solid cybersecurity strategy for your business.
1. Identify Your Weak Points
The first thing that you need to do if you want to be able to master adequate cyber attack prevention?
You and your team — and likely an IT and cyber security professional — need to know your weak points.
This means taking stock of not only how much data you have, but the types of data you store and where you actually store it. For example, do you have a hosting platform, a managed server or a shared server, and where is that server located?
What about company phones, laptops, and Google documents? Is it possible for team members to take your data out of the office — where it will often be more vulnerable?
How much of your data is password-protected, and what is your current password policy? How are you training your employees on your security policies, and what sort of tests do you have in place to check that security rules are being followed?
Are you aware that sometimes, the biggest threat to your cybersecurity and data is actually your own employees?
It’s likely that by now, you’ve understood just how vulnerable you truly are to a cyber attack, and how easy it is for hackers to poke holes in your current strategy.
Now, it’s time to take action.
2. Encrypt Your Data
One of the most basic steps that you need to take when learning how to prevent cyber attacks from devastating your company or violating the privacy of your clients?
You need to encrypt your data.
Don’t worry — the process is actually much more straightforward than you might initially think. Essentially, encrypting your data means that, even if a hacker does somehow manage to get into your system and view your data, it will look like a string of random letters, numbers, and characters.
There’s no way that they’ll be able to read it or to decipher it.
A final word of caution on encryption. Make sure that you also program your computers to automatically log a user out after about ten to fifteen minutes of inactivity.
This is because often, encryption only starts working when someone isn’t logged in. So, even if a member of your team steps away for only a few moments?
Your data will be vulnerable.
When in doubt, log out.
3. Run Frequent Data Backups
We know that many people associate the importance of backing up data with the “black screen of death.”
If you suddenly lose power, if your computer system fails or shuts down suddenly, or simply stops working, you want to know that you won’t have lost all of your hard work.
But it’s also essential to back up your data as often as you can to prepare for a potential cyber attack.
Unfortunately, many hackers will actually hold your data and websites “hostage” until you pay them the fee they want to get it back.
But if you have all of your data backed up?
They have nothing to negotiate with. You can also completely wipe your website and data storage, only to install a backup copy a few moments later.
But backing up your data once a week isn’t nearly enough.
Instead, look for IT security solutions that allow you to back up your data about once every hour, or even once every few minutes.
4. Never Use Public Wi-Fi Networks
Earlier in this post, we brought up the fact that your own employees can sometimes be the biggest threat to your company’s cybersecurity strategy.
While in some cases, your employees are intentionally stealing your data?
In most cases, the fact that they’re exposing your data to hackers is entirely accidental. One of the biggest culprits that even you might be guilty of doing? Accessing your work files remotely, from a public, unsecured Wi-Fi network.
Sure, we all appreciate the convenience of free Wi-Fi.
But it’s also incredibly easy for a hacker to get onto that same network and, with a few simple strokes of the key, steal your passwords, data, and documents.
Make sure that you instruct all of your employees to avoid using a public Wi-Fi network when they’re working out of the office. Additionally, frequently switch up your office’s network password to keep hackers guessing.
5. Install Anti-Malware and Anti-Virus Protection
Preventing a cyber attack is next to impossible without one of the most basic cybersecurity tools: antimalware and antivirus software.
This will help you to avoid a wide range of attacks, and even to identify potential threats earlier than ever.
The right software will work to guard you against spyware, Trojans, standard viruses, ransomware, and much more. It will also help you to avoid spoofing and phishing emails (more on that later on in this post.)
Because installing and updating this kind of software can sometimes be a bit of a challenge, we strongly recommend that you get in touch with an IT and security professional to help you.
Cyber security is simply too important to risk it by going the DIY route.
6. Run Frequent Updates
We get it — no one likes having to lose a few minutes of their workday or face having to reboot their computers.
However, software updates don’t just exist to make your life easier and your computer more efficient.
Many people have little to no idea that these updates also install new security features, update your current security and anti-virus software and tools, and help to guard you against new forms of cyber attacks.
Now, hopefully, you have a better understanding of why running those updates is so essential for your business.
7. Avoid Opening Personal Email at Work
One of the biggest cyber threats that most companies don’t pay any attention to until it’s too late?
Your personal email.
Remember that “spoofing,” or a hacker imitating a reputable email address in your contact list or that of a larger corporation, is incredibly common.
Often, you or your team members will think nothing of opening up a personal email at your desk — especially if it’s from someone you know.
Still, a hacker could easily embed links to dangerous websites in the content of their emails. And once you click on those links? Your data is entirely vulnerable, and often, a virus gets installed on your computer.
That virus can quickly replicate itself, and then spread throughout your entire network.
To see if a link is a potential threat or not, instead of clicking on it, simply hover over it with your mouse. If it takes you to a different site than you thought or an unfamiliar address, make sure that you don’t click on it.
Of course, the best way to avoid all of this is by avoiding opening your personal email accounts while at the office.
Looking for Professional Help in Guarding against a Cyber Attack?
We hope that this post has taught you a few of the most important steps that you need to take in order to prevent your company from falling victim to a cyber attack.
Remember to install and update security software, continually train your employees on your security policy, and to avoid public Wi-Fi networks.
If you’ve recently been the victim of cyber attacks, or if you just need professional help in getting the level of protection that you need? We can help you.
Spend some time on our website to learn more about the many different cyber security and IT services that we have to offer.
When you’re ready to make your network a much safer space, get in touch with us to get started.
18 Life Changing Apps That You Absolutely Need to Know About
You’re already on your phone throughout the day, so why not check out these life changing apps? They’re sure to make your screen-time worthwhile!
Our smartphones are capable of making our lives so much easier. Our smartphones are capable of so much. They are a million times more powerful than the computers used in the first space mission!
There are over 22 million apps in the Apple App Store alone, so the demand for great apps isn’t going away any time soon. Many of us spend a lot of time on social media apps and mobile games, there’s a lot of very useful apps out there too.
There are a lot of life changing apps that you may never have heard of before. Read on for 18 of the best.
18 Life Changing Apps You Should Download Today
Apps can help you get your life together and make things a lot easier. If you’re trying to get into shape, there’s an app for that. If you need to book last-minute flights, there’s an app for that too.
We’ve all had moments where we don’t want to go to the store, or we’re in a time crunch and can’t make it there.
Postmates is an app which solves this problem for you. It’s like Uber Eats except it’s not only food you can order. You can order anything you want from any store and your postmate will pick it up for you and bring it right to your door!
You’ll spend more time doing important things and less time worrying about groceries.
We are living such non-stop busy lives now that it can be easy to get stressed and anxious on a daily basis.
Headspace is an app which lets you slow down for 10 minutes each day and meditate. The beauty of it is that you can do it anywhere–on the bus, at your desk, it doesn’t matter where you are.
The app is super effective in reducing stress and anxiety. It also helps improve your creativity and focus through casual daily meditation.
Booking flights can be a nightmare and can cost you a hefty amount if you book too late.
Hopper is an app which makes it so much easier. It shows the best times to book your flights, shows you the lowest prices from a huge range of popular airlines. Not to mention the interface looks great too!
Keeping your eye on a trip in the future and want to get the best price for it? You can set alerts so the app will notify you of when the prices have dropped.
Ever wished you’d taken that photography course or learned how to code? Do you feel like you don’t have enough time in your busy schedule to fit in a class?
Skillshare is an app which lets you take pretty much any course you want at your own convenience. Everything from video editing to t-shirt design is available to learn here.
There are classes, lectures and informative courses which help you develop new skills. It costs a monthly fee but it’s cheaper than many local classes and gives you all the skills you need.
Recently moved somewhere new or been a lifelong resident? No matter what, it can be frustrating to get around the city sometimes.
Citymapper is an app which helps you get around the city with as little stress as possible. It’s super easy to use, all you need to do is type in the destination and click the ‘get me there’ button. It’ll tell you the easiest and fastest ways to get to your destination.
Sometimes Google Maps isn’t the most reliable, and this app remains accurate each time.
Sometimes you need to get to the airport in a pinch or you don’t have the time to figure out public transport. That’s where Uber comes in.
We’ve all heard of Uber by now, but in case you haven’t, it’s an app which calls a cab for you. You can see your driver on the map and know exactly when they’ll arrive.
All payments process through the app via Paypal and it’s super easy to use. It’s a great side-job and its the ultimate convenience app making it one of the most useful apps in recent memory.
Money is a funny thing. Sometimes we don’t know where it all goes by the end of the month. Let’s face it, we could all be a little more money savvy
Yolt is a great app which helps you get your finances together. It’s a secure app which helps calculate your spendings from your debit and credit cards. It will then show you which areas you could save money.
It also has a super useful “payday countdown” feature. This takes all your average monthly spending habits into account. It then shows the realistic amount you’ll have before payday so you can be more budget conscious each month.
8. Habit Tracker
The great thing about September is that it often feels like a month for a clean start. Any bad habits you’ve slipped back into after New Years have been bugging you for a while and you want to get out of them.
Habit tracker helps you set realistic and achievable goals to break bad habits. Want to drink more water? Want to go running more? Set it on Habit Tracker and it’ll remind you to do it!
It also tracks your progress. This means you can have a visual of how well you’ve done at breaking bad habits and forming good ones.
9. Pocket Casts
Podcasts are an amazing way to not only kill time but learn new things. Everything from tech to comedy to spirituality has it’s place in the podcast world. There’s something for everyone.
There are a lot of different podcast apps available. Your smartphone may even have a podcast app pre-installed!
But Pocket Casts is one of the best podcast apps out there. It has a very extensive library of some of the most popular podcasts out there as well as more niche ones.
It also has a great, user-friendly interface which is a delight to use.
Getting fit and healthy isn’t something you can become overnight. It takes hard work and motivation to keep on track and not get discouraged.
Myfitnesspal is one of the best apps for getting in shape and eating healthy over a long period.
It helps you stay on track to reaching your daily calorie goals. It can also keep you motivated with a fitness routine.
Add a nutrition goal and it makes it easy to log your food intake and journal your progression.
We’ve all been there, slaving over a dish in the kitchen trying to make a delicious meal. Then you realize you’ve forgotten a key ingredient!
Worry no more, Substitutions helps solve this problem. It helps you find a substitution to that ingredient which you can add to the recipe and make the dish as tasty!
It’s perfect for vegetarians or vegans as it shows meat, dairy, and gluten-free options too!
12. Watch Over Me
It’s sad to say it but we do live in a scary world. Sometimes, it doesn’t feel completely safe to go out, especially when we are out alone.
Watch Over Me is a personal safety app which helps keep you safe and gives you peace of mind. To use it, you set an alarm for how long you’ll be out for.
Say you’re going for an hour long run. Tell the app you’ll be out for an hour, and when you’ve gotten back home, click the “I’m Safe” button to let it know you’re okay.
If the alarm runs out and you haven’t clicked the button, it’ll notify your emergency contact. It will tell them you haven’t checked in and provide them with your GPS location.
It’s always better to be safe than sorry. We hope you’ll never need to use this feature of the app, but it can make going out alone a lot less scary.
We’re all a little bit guilty of spending too much time on our cell phones. Whether it’s scrolling through social media or stuck in a group chat loop, it’s not good for us.
Moment is an app which helps you limit your phone usage and get back into the real world. You can use it to set a daily limit to the time you spend on apps and it will tell you when you’ve gone over the limit.
If you have kids who spend too much time on their phones, you can sync the apps with their phones too. It can help them to put their phones down every once in a while!
Freelance life sounds like the dream. No boss to answer to, picking your own work hours, working from home. It’s a dream for many people to become their own boss and work at something they love doing.
But it can be very hard to break into the freelancing world without any experience or portfolio. Upwork is an app which helps you get paid work and start building a portfolio. You can use it for a huge range of different niches.
Want to be a copywriter? It can help you build clients. Want to get into website design? It can help you get your portfolio started.
It’s a great app for side-gigs and who knows, it could help you turn it into your main gig!
We’ve all told ourselves we’ll start reading some of the books in the ‘to-read’ pile. But then we go and switch onto another episode on Netflix.
If you’re trying to get back into reading books, it can be tricky to find the right ones or track your progress.
Goodreads is a great app for this. It helps you find books from any genre and recommends some of the most popular to you. You can track your reading progress and set yourself a yearly reading goal to meet!
It has online book clubs you can join too. You can join an online community and discuss books with people from all round the world!
Trying to think of a birthday present that is more meaningful and memorable than a physical gift? Groupon will show you a range of experiences, vacations and more for the perfect gift.
Choose from a selection of experiences from beer tasting to 5 course meals and skydiving.
They’re all well priced and make for a great gift to yourself or others!
Mobile security is every bit as important as computer security. You wouldn’t want your computer to be struck down by a virus, it’s the same for your phone.
Avast is a great app which provides the basics for cleaning and protecting your phone. It will keep it free from viruses or malicious software. Security vulnerabilities can lead to a broken device, so it’s best to keep it clean and free of harmful stuff.
18. Google Photos
We’ve all had that familiar moment of frustration. You’ve taken a photo and your phone brings up that annoying message: ‘storage full’.
You don’t have to spend time deleting apps or photos from your device. The Google photos app gives you unlimited photo storage (for photos up to 16mb). It can also back up your camera roll each time you take a photo.
Use These Life Changing Apps to Get Your Life on Track
It may seem silly to say that these are life changing apps, but they really do make a difference. If you’re looking to get into shape or improve yourself, they can get you there.
Find this article helpful? Check out our blog for more tech-related advice!